Privacy
Privacy notice
This notice explains what personal data we collect when you register for the STI Summer School 2026, why we collect it, and what your rights are.
What we collect
Through the registration form we collect the information you provide: name, email, affiliation, role, postal address, country, paper details (if submitting), and dietary and accessibility needs.
Why we collect it
- To register you for the event and communicate with you about it.
- To plan catering, seating, and accommodations.
- To process payment of the registration fee.
- To evaluate submitted abstracts and papers.
The legal basis is your consent (Art. 6(1)(a) GDPR) and the performance of your registration (Art. 6(1)(b) GDPR).
Who sees it
Your registration data is accessible to members of the organizing committee (see committee) and is processed on their behalf by:
- Cloudflare — hosts the registration backend that receives and stores submissions from this site.
- Resend — the email service we use to send registration confirmations and follow-up messages.
- SKEMA Business School — for payment processing of the registration fee.
We do not share your data with third parties for any other purpose.
How long we keep it
We keep registration data for the duration of the event plus a reasonable period thereafter (typically up to 12 months) for reporting, follow-up, and accounting. Financial records may be kept longer where required by law.
Your rights
You have the right to access, correct, or delete your data, and to withdraw your consent at any time. To exercise these rights, email sti@kuleuven.be.
This is a short notice aimed at registrants. A fuller data-protection notice will be provided where required by the participating institutions.